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Aug 07, 2008
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Privacy Statement for Beautybyus.com Last Modified Jul 31 2008

Policy Introduction
Collection of Personal Information
Reasons for Collecting Information
Online Booking & Client Privacy
Login Options
Securing Personal Data
E-mail & Personal Data
Disclosure Caveat
Voluntary Disclosure of Personal Information
Browser Cookies
Contact From Children
Third Party Content
Legal Jurisdiction
Updating & Removing Personal Information
Updates To This Document


Policy Introduction
As of January 1, 2004 the use of personal information in Canadian commercial activities has been protected by Federal legislation under the Personal Information Protection and Electronic Documents Act.

As a Canadian business we are obligated to apply this Act equally to personal information that is collected domestically as well as to personal information collected from members residing in the United States and abroad. The United States currently does not have federal legislation to protect the collection, handling and use of personal information in the marketplace.

The Privacy Commissioner of Canada has posted a guide to the Personal Information Protection and Electronic Documents Act.

As a matter of good business practice this company has fully implemented all recommendations contained in the first stage of PIPEDA. Beauty By Us is now and will remain strongly committed to the recommendations of PIPEDA, to protecting your privacy and to providing a safe online experience for all members and site visitors.

This Privacy Policy applies to personal information collected at this site. You are welcome to contact Beauty By Us with your concerns or questions relating to this privacy policy.

L Welsh - C.E.O.
Beauty By Us Inc.
privacy à beautybyus.com

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Collection of Personal Information
To provide members with the most efficient and technologically advanced online appointment system, this site requires personal information in the registration process. Personally identifiable information such as name, phone number and e-mail address and demographic information such as gender, zip code or postal code must be collected. This site also collects the IP address, browser type, domain name, access time and in some cases the referring website address. This information is collected both during registration or in response to a specific user request.

The accessibility and open concept of this system requires that each new membership be reviewed for the accuracy of posted membership information. We do this to protect the business members from abuse and to protect the integrity of this system. This is an internal process with safeguards and standard procedures in place to protect the personal information of each and every member.

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Reasons for Collecting Information
Personal information is collected and used in the appointment booking process. In the event that a business needs to contact a client by means other than e-mail, the business will see the client's first name, last name, the client's city and state of residence, their phone number and appointment history. This information is made available only to those business members with whom that client has booked an appointment.

Personal information is also used to display personalized browser content to each member when they login to this site.

Personal information is used to send newsletters, surveys and website updates to members who have opted to receive such correspondence. All members may, at any time, opt out of receiving this information.

This site may extend information or offers to members about a particular product or receive a fee for advertising space; however, personal information will not be divulged to any outside third party.

This site may produce reports that contain aggregate information, including but not limited to, demographic, geographic and site usage. This allows Beauty By Us to work more closely with our members and to provide content which is most relevant to the people who use this site, to respond to potential problems arising from its use and to gauge user trends. Personal membership information will never be include in any such report.

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Online Booking and Client Privacy
The online appointment book requires a login and does not reveal any personal information to any other site member. Where a member books an appointment other members will only see the word Booked. There is one exception to this rule.
  • The owner or manager or employee of the business with whom a client books an appointment is the only other member who can see that client's personal information such as their appointment details, name, phone number and geographic location.

  • Business owners have been alerted on every business page that displays personal client information that this information is to be protected. As a precaution, clients should only book appointments with known businesses.
When a client books an appointment they are granting that business access to their personal information. As well, when a client sends e-mail to a business that client's e-mail address will be accessible to that business to facilitate expedient contact between those two members.

Under all other circumstances, no member has access any other member's personal information or e-mail address.

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Login Options
All members can choose to remain logged in on their computer or require a login for return visits. For those who login to this site on a public computer it is strongly recommended that you require a login for each visit. The homepage login form will not keep you logged in once the browser window has been closed. The complete login page will provide members with the option to remain logged in for return visits.

http://www.beautybyus.com/login.php

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Securing Personal Data
Personal information has been secured in this site's database with password protection. All passwords are encrypted to prevent identity theft and to prevent an unauthorized user from logging into this site. An administrator is the only person who can access raw personal data.

Internal reviews of security measures are conducted on a regular basis to maintain the highest possible level of security. All Beauty By Us employees are made aware of internal policies through regular training and communication.

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E-mail and Personal Information
Client members who have logged in can send e-mail to a business, but no business member can send e-mail to a client or otherwise contact a client member until that client has initiated contact with that business, either by booking an appointment or by logging in and sending an e-mail to that business member. The client's e-mail address will then be revealed to that business member, thereby allowing e-mail to be sent back and forth between those two members.

E-mail contact between two client members is not possible through this system and clients remain anonymous to each other.

This site does retain the e-mail address of each member for system use only. This applies to all members, even if they request that their other personal information be removed from the database. We do this to prevent that member from reusing the same e-mail address to apply for another membership.

If a member or site visitor voluntarily submits their e-mail address to Beauty By Us for direct contact then their e-mail address will be discarded once an administrator has complied with their request.

All member e-mail addresses and personal information remain in the database with password protection and password encryption to protect the identities of the members, to prevent unauthorized system access and to guard against identity theft.

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Disclosure Caveat
This site reserves the right to use or disclose personal information, with notice, as needed to satisfy any law, regulation or legal request, to conduct investigations of consumer complaints or possible breaches of the law, to protect the integrity of this site and property or to cooperate in any legal investigation.

Please note. Any person posting false personal information in the registration process will be excluded from the protection provided by the Personal Information Protection and Electronic Documents Act. Persons who are deemed to have abused this system, this site or any of its members, will be logged and that person will be excluded from the protection afforded by the Personal Information Protection and Electronic Documents Act.

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Voluntary Disclosure of Personal Information
If you voluntarily disclose your personal information then that information could be collected and used by others against you. For example, if you use chat rooms, forums, bulletin boards or any other unsecured electronic medium where you reveal personal information, you may receive unsolicited messages from others. Outside of the online appointment system, this site is not responsible for how or where you divulge your personal information.

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Browser Cookies
Your browser offers cookies which, if you allow their use, will store small amounts of data on your computer when you visit a website. This domain beautybyus.com will attempt to set two [2] cookies on a browser in the public area of this website.

Beauty By Us Visitors
COOKIE NAME:    cslh
DOMAIN:            beautybyus.com
DURATION:        10 hours

COOKIE NAME:    cookieid
DOMAIN:            beautybyus.com
DURATION:        28 days

Neither of these cookies by themselves can be used to discover the identity of anyone. This site can be viewed when cookies have been disabled in your browser but without cookies the advanced features of this site will not be available.

It is only when a person becomes a member at beautybyus.com or when that person becomes a member in the BBU Forum will additional cookies be set. The login forms for each of these areas provides the user with the option to set either a sessional or a persistent cookie. Read more about sessional and persistent cookies at ASP Net Heaven.

Beauty By Us Members
COOKIE NAME:    bbu_un
DOMAIN:            beautybyus.com
DURATION:        1 year (or sessional)

COOKIE NAME:    bbu_pw
DOMAIN:            beautybyus.com
DURATION:        1 year (or sessional)

The cookie received by members of the online appointment community will store an un-encrypted username and an encrypted password along with encoded cookie duration information. That cookie will provide the user with access to personally identifiable information including the user's nick name, first and last name, city, state, country, zip code, phone number, gender, approximate age, time zone e-mail address and appointment history. Beauty By Us is not responsible for lost or stolen login information and each member is responsible for taking the necessary steps to protect their login information.

The cookie for membership in the Hair Say Forum will store an encrypted username and an encrypted password along with encoded cookie duration information and member status (default duration 6 hours or forever or user selected duration). That cookie will provide that member with access to their nick name and e-mail address and complete forum access.

Hair Say Forum Visitor
COOKIE NAME:    PHPSESSID
DOMAIN:            beautybyus.com
DURATION:        sessional

Hair Say Forum Member
COOKIE NAME:    BBUforum
DOMAIN:            beautybyus.com
DURATION:        6 hours (or set by user)

Warning: do not login to any of these services with a persistent cookie on a public machine and do not login to any of these services on public machines that have been equipped with a desktop caching program.

There are no affiliate or third party cookies set at this domain.

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Contact from Children
This site may receive contact information, e-mail or otherwise, from children without prior parental consent or parental notification. This is unsolicited information and we do not collect the name of anyone, other than for use in conjunction with this online appointment system. Visitors must be of legal adult age to become members of this site.

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Third Party Content
This site contains links to other websites and Beauty By Us is not responsible for the actions or content of these other websites. Beauty By Us provides links to third party sites, such as a business member's website, but this Privacy Policy does not apply to information submitted to other websites nor does it apply to information that does not originate directly from this domain beautybyus.com. Any and all information users give to other parties are governed by the rules and policies of that website. Beauty By Us is not responsible for information that members disclose to third parties. It is always good practice to review the privacy policies of a website prior to submitting any of your personal information to that site.

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Legal Jurisdiction
This site and the servers that make this site available for viewing on the internet are located in the United States of America. Any information provided to this site will be transferred to a server located in the United States. By visiting this site and submitting information to Beauty By Us you authorize this transfer.

Albeit, legal matters relating to this site are governed by the laws of the Province of Ontario and by the laws of the Government of Canada.

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Updating and Removing Personal Information
All members can view and edit their personal information by logging into their Personal Appointment Center. A link will point to a page that lists all of your current personal information. That form can be used to update any of your information.

In the event that a member has posted personal information and would like to have that information removed from the system they must contact Beauty By Us directly. Please be reminded that the removal of personal information or the withdrawal of consent to use personal information will prevent that member from any further use of this online appointment system.

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Updates to this Policy Document
This Privacy Policy may be updated to maintain the highest levels of protection for members and to comply with changes in the legal environment. Periodic review of this policy page is recommended to ensure that you are aware of, and understand, current policies. The date of any material changes to this document will be prominently displayed at the time of posting and near the top of this page. Unless legally instructed to do otherwise, all policy changes will apply to the handling of previously collected personal information.

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This Privacy Policy does not supersede the Terms of Use Agreement. This privacy policy and all content contained herein is copyright and may not be reproduced in whole or in part. If you have any questions about these policies or the practices of this site then please send us an e-mail or send a letter directly to Beauty By Us.

Beauty By Us Inc.
Unit 407 266 Guthrie Drive
Kingston Ontario Canada
K7K 6K8

privacy à beautybyus.com

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