Last Modified Oct 21 2009
Privacy Statement for Beautybyus.com
Policy Introduction
As of January 1 2004 the use of personal information
in Canadian commercial activities has been protected by Federal
legislation under the
Personal
Information Protection and Electronic Documents Act.
As a Canadian Business we are obligated to apply this Act equally
to personal information that is collected domestically as well
as to personal information collected from members residing in
the United States and abroad. The United States currently does
not have federal legislation to protect the collection, handling
and use of personal information in the marketplace.
The Privacy Commissioner of Canada has posted a guide to the
Personal
Information Protection and Electronic Documents Act.
As a matter of good business practice this company has fully
implemented all recommendations contained in the first stage
of PIPEDA. Beauty By Us is now and will remain strongly committed
to the recommendations of PIPEDA, to protecting your privacy
and to providing a safe online experience for all members and
site visitors.
This Privacy Policy applies to personal information collected
at this site. You can contact Beauty By Us with your
concerns or questions relating to this privacy policy.
L Welsh - C.E.O.
Beauty By Us Inc. privacy
à beautybyus.com
Collection of Personal Information
To provide members with the most efficient and
technologically advanced online appointment system, this site
requires personal information in the registration process. Personally
identifiable information such as name, phone number and e-mail
address and demographic information such as gender, zip code
or postal code must be collected. This site also records the
IP address, browser type, domain name, access time and in some
cases the referring web site address. This information may be collected
both during registration or in response to a specific user request.
The accessibility and open concept of this system requires that
each new member be reviewed for the accuracy of posted membership
information. We do this to protect the business members from
abuse and to protect the integrity of this system. This is an
internal process with safeguards and standard procedures in
place to protect the personal information of each and every
member.
Reasons for Collecting Information
Personal information is collected and used in
the appointment booking process. In the event that a business
needs to contact a client by means other than e-mail, the business
will see the client's first name, last name, the client's city
and state of residence, their phone number and appointment history.
This information is made available only to those business members
with whom that client has booked an appointment.
Personal information is also used to display personalized browser
content to each member when they login to this site.
Personal information is used to send newsletters, surveys and
web site updates to members who have opted to receive such correspondence.
All members may, at any time, opt out of receiving this information.
This site may extend information or offers to members about
a particular product or receive a fee for advertising space;
however, personal information will not be divulged to any outside
third party.
This site may produce reports that contain aggregate information,
including but not limited to, demographic, geographic and site
usage. This allows Beauty By Us to work more closely with our
members and to provide content which is most relevant to the
people who use this site, to respond to potential problems arising
from its use and to gauge user trends. Personal membership information
will never be include in any such report.
Online Booking and Client Privacy
The online appointment book requires a login
and does not reveal any personal information to any other site
member. Where a member books an appointment other members will
only see the word Booked. There is one exception to this rule.
- The owner or manager or employee of the business with
whom a client books an appointment is the only other
member who can see that client's personal information
such as their appointment details, name, phone number and
geographic location.
- Business owners have been alerted on every business page
that displays personal client information that this information
is to be protected. As a precaution, clients should only
book appointments with known businesses.
When a client books an appointment they are granting that business
access to their personal information. As well, when a client
sends e-mail to a business that client's e-mail address will
be accessible to that business to expedite contact
between those two members.
Under all other circumstances, no member has access any other
member's personal information or e-mail address.
Login Options
All members can choose to remain logged in on
their computer or require a login for return visits. For those
who login to this site on a public computer it is strongly
recommended that you require a login for each visit. The
homepage login form will not keep you logged in once the browser
window has been closed. The main login page will provide
members with the option to remain logged in for return visits.
http://www.beautybyus.com/login.php
Securing Personal Data
Personal information has been secured in this
site's database with password protection. All passwords are
encrypted to prevent identity theft and to prevent an unauthorized
user from logging into this site. An administrator is the only
person who can access raw personal data.
Internal reviews of security measures are conducted on a regular
basis to maintain the highest possible level of security. All
Beauty By Us employees are made aware of internal policies through
regular training and communication.
E-mail and Personal Information
Client members who have logged in can send e-mail
to a business, but no business member can send e-mail to a client
or otherwise contact a client member until that client has initiated
contact with that business, either by booking an appointment
or by logging in and sending an e-mail to that business member.
The client's e-mail address will then be revealed to that business
member, thereby allowing e-mail to be sent back and forth between
those two members.
E-mail contact between two client members is not possible through
this system. Clients remain anonymous to each other.
This site does retain the e-mail address of each member for
system use only. This applies to all members, even if they request
that their personal information be removed from the database.
We do this to prevent that member from reusing the same e-mail
address to apply for another membership.
If a member or site visitor voluntarily submits their e-mail
address to Beauty By Us for direct contact their e-mail
address will be discarded once an administrator has complied
with their request.
All member e-mail addresses and personal information remain
in the database with password protection and password encryption
to protect the identities of the members, to prevent unauthorized
system access and to guard against identity theft.
Disclosure Caveat
This site reserves the right to use or disclose
personal information, with notice, as needed to satisfy any
law, regulation or legal request, to conduct investigations
of consumer complaints or possible breaches of the law, to protect
the integrity of this site or to cooperate in any
legal investigation.
Please note. Any person posting false personal information in the registration
process will be excluded from the protection provided by the Personal Information
Protection and Electronic Documents Act. Persons who are deemed to have abused this
system, this site or any of its members, will be logged and that person will be
excluded from the protection afforded by the Personal Information Protection and
Electronic Documents Act.
Voluntary Disclosure of Personal Information
If you voluntarily disclose your personal information
that information could be collected and used by others
against you. For example, if you use chat rooms, forums, bulletin
boards or any other unsecured electronic medium where you reveal
personal information, you may receive unsolicited messages from
others. Outside of the online appointment system, this site
is not responsible for how or where you divulge your personal
information.
Browser Cookies
Your browser offers cookies which, if
you allow their use, will store small amounts of data on your computer
when you visit a web site. This domain beautybyus.com will attempt to set
two [2] cookies on a browser in the public area of this web site.
Beauty By Us Visitors
COOKIE NAME: cslh
DOMAIN: beautybyus.com
DURATION: 10 hours
COOKIE NAME: cookieid
DOMAIN: beautybyus.com
DURATION: 28 days
Neither of these cookies by themselves can be used to discover the identity of anyone.
This site can be viewed when cookies have been disabled in your browser, but without
cookies the advanced features of this site will not be available.
It is only when a person becomes a member at beautybyus.com
or when that person becomes a member in the BBU Forum will additional cookies be set. The login forms for each
of these areas provides the user with the option to set
either a sessional or a persistent cookie. Read more about sessional
and persistent cookies at ASP
Net Heaven.
Beauty By Us Members
COOKIE NAME: bbu_un
DOMAIN: beautybyus.com
DURATION: 1 year (or sessional)
COOKIE NAME: bbu_pw
DOMAIN: beautybyus.com
DURATION: 1 year (or sessional)
The cookie received by members of the online appointment
community will store an un-encrypted username and an encrypted
password along with encoded cookie duration information. That
cookie will provide the user with access to
personally identifiable information including the user's
nick name, first and last name, city, state, country, zip
code, phone number, gender, approximate age, time zone e-mail address
and appointment history. Beauty By Us is not responsible
for lost or stolen login information and each member is responsible for
taking the necessary steps to protect their login information.
The cookie for membership in the Hair Say Forum
will store an encrypted username and an encrypted password
along with encoded cookie duration information and member
status (default duration 6 hours or forever or user selected
duration). That cookie will provide that member with access
to their nick name and e-mail address and complete
forum access.
BBU Forum Visitor
COOKIE NAME: PHPSESSID
DOMAIN: beautybyus.com
DURATION: sessional
BBU Forum Member
COOKIE NAME: BBUforum
DOMAIN: beautybyus.com
DURATION: 6 hours (or set by user)
Warning: do not login to any of these
services with a persistent cookie on a public machine and
do not login to any of these services on public machines that
have been equipped with a desktop caching program.
No affiliate or third party cookies are set at this domain.
Contact from Children
This site may receive contact information, e-mail
or otherwise, from children without prior parental consent or
parental notification. This is unsolicited information and we
do not collect the name of anyone, other than for use in conjunction
with this online appointment system.
Third Party Content
This site contains links to other web sites. Beauty By Us is not responsible for the actions or content of
these other web sites. Beauty By Us provides links to third party
sites, such as a business member's web site, but this Privacy
Policy does not apply to information submitted to other web sites
nor does it apply to information that does not originate directly
from this domain beautybyus.com. Any and all information users
give to other parties are governed by the rules and policies
of that web site. It is always good practice
to review the privacy policies of a web site prior to submitting
any of your personal information to that site.
Legal Jurisdiction
This site and the servers that make this site
available for viewing are located in the United
States of America. Any information provided to this site will
be transferred to a server located in the United States. By
visiting this site and submitting information to Beauty By Us
you authorize this transfer.
Albeit, legal matters relating to this site are governed by
the laws of the Province of Ontario and by the laws of the Government
of Canada.
Updating and Removing Personal Information
All members can view and edit their personal
information by logging into their Personal Appointment Center.
That form can be used to update any of your information except your country and username. The original information will be replaced and will not be cached or stored.
In the event that a member has posted personal information and
they would like to have that information removed from the system,
that member must contact Beauty By Us directly. Please be reminded
that the removal of personal information or the withdrawal of
consent to use personal information will prevent that member
from any further use of this online appointment system.
Updates to this Policy Document
This Privacy Policy may be updated to maintain
the highest levels of protection for members and to comply with
changes in the legal environment. Periodic review of this policy
page is recommended to ensure that you are aware of, and understand,
current policies. The date of any material changes to this document
will be prominently displayed at the time of posting and near
the top of this page. Unless legally instructed to do otherwise,
all policy changes will apply to the handling of previously
collected personal information.
This Privacy Policy does not supersede the Terms
of Use Agreement. This privacy policy and all content contained
herein is copyright and may not be reproduced in whole or in
part. If you have any questions about these policies or the
practices of this site then please send us an e-mail or send post mail to Beauty By Us.
Beauty By Us Inc.
Unit 407 266 Guthrie Drive
Kingston Ontario Canada
K7K 6K8 privacy à beautybyus.com
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